How AI-Proofreading is Changing the Academic Writing Landscape and What does this Mean for Your Dissertation Editing?

Nowadays, the craze of AI has not only increased in writing but also AI is coming into the proofreading stage. Does it mean AI will take away the proofreader's jobs also?

Well, we will discuss later this one but first, it is important to know how AI is shaping the academic writing landscape. We will start by knowing what AI proofreading is all about.

AI proofreading refers to the use of artificial intelligence (AI) technology to analyze and improve the grammar, spelling, punctuation, and overall readability of written text. This technology typically relies on algorithms that can identify errors in text and suggest corrections based on a set of pre-defined rules or patterns.

AI proofreading tools can be used to improve the accuracy and clarity of various types of written materials, including emails, essays, reports, and other business and academic documents. They can also help non-native speakers of a language to identify and correct common grammatical errors.

Now, let us know what is the need for AI proofreading tools in editing your dissertation. Then we will know the problems associated with AI proofreading tools. So, let’s begin one by one.

When editing a dissertation, it is essential to ensure that the document is free of grammatical errors, spelling mistakes, and other types of writing mistakes that can negatively impact its quality and readability. AI proofreading tools can be very helpful in this regard, as they can help identify and correct errors that might be missed by human editors.

Here are some specific reasons why AI proofreading tools can be useful when editing your dissertation:

  • Improved Accuracy: AI proofreading tools use advanced algorithms to detect and correct grammatical errors, spelling mistakes, and other issues that might be missed by a human editor. This can help ensure that your dissertation is free of errors and that your ideas are presented clearly and effectively.

  • Time-Saving: How the AI proofreading tools save time? By quickly identifying and correcting errors in your dissertation; even sometimes quicker than humans. This can be especially helpful when you have a tight deadline and need to complete your dissertation quickly.

  • Consistency: If you are not consistent in your writing, chances are people will not read them. That’s why AI proofreading tools will save you in this matter. They can help you maintain the same writing style, tone, and formatting throughout the document, which can improve its overall coherence and readability.

  • Accessibility: The AI proofreading tools are very easily accessible as there were so many tools. This means that you can use them to edit your dissertation from anywhere, at any time, without having to rely on a professional editor.

While AI proofreading tools can be incredibly useful in many ways, there are some potential downsides and limitations to their use. Here are some of the potential problems associated with AI proofreading tools:

  • Overreliance on Technology: Some users may become overly reliant on AI proofreading tools and neglect to develop their own writing and editing skills. This can lead to a lack of critical thinking and originality in writing, as well as a dependency on technology to do the work for them.

  • Limited Understanding of Context: AI proofreading tools can sometimes struggle to understand the context in which a word or phrase is being used. This can lead to errors or inappropriate suggestions for corrections that may not make sense in the context of the text.

  • Privacy Concerns: Do you know that AI proofreading tools can also Sell our data? Yes, as we continuously use them, so they store our data which they may use for advertisements also. Additionally, users may have concerns about the security of their data and the potential for it to be hacked or stolen.

  • Language Limitations: Right now, this is a limitation but later on, this limitation may go away. AI proofreading tools may not be able to detect errors or provide suggestions for correction in all languages or for all types of writing, especially for languages with complex grammatical rules or nuances.

  • Inaccuracy: AI proofreading tools are not perfect and may sometimes provide inaccurate suggestions for corrections. It's important to use them as a tool, rather than rely solely on them for editing purposes.

As we have gathered all the ideas about AI proofreading tools, now let us know how we can use them for our benefit. So, let’s begin.

AI proofreading tools can be very helpful for dissertation editing, as they can quickly and accurately identify errors and suggest corrections. Here are some steps you can take to effectively use AI proofreading tools for dissertation editing:

  • Choose a reputable AI proofreading tool: There are many AI proofreading tools available online, but not all are created equal. Look for a tool that has good reviews and has been tested by others in the academic community.

  • Upload your dissertation to the tool: Once you have chosen a tool, upload your dissertation to the tool's platform. The tool will scan your dissertation for errors in grammar, spelling, punctuation, syntax, and other areas.

  • Review the suggestions: Once the tool has completed its scan, review the suggested corrections. AI proofreading tools are not perfect and may suggest corrections that are not necessary or appropriate. Therefore, it's important to carefully review the suggestions and make any necessary adjustments.

  • Use the tool in conjunction with human editing: AI proofreading tools can be very helpful, but they should not replace the work of a human editor. After using the tool, have someone else review your dissertation for errors that the tool may have missed.


  • Save time and focus on content: One of the advantages of using an AI proofreading tool is that it can save you time and allow you to focus on the content of your dissertation rather than spending time on tedious proofreading tasks.

As we have learnt a lot about it, we should also know the ethical considerations to follow while choosing AI proofreading tools. Let's learn more about it, then.

As with any technology, there are important ethical considerations to keep in mind while choosing an AI proofreading tool. Here are some key ethical considerations to follow:

  • Data privacy: The AI proofreading tools may require access to your dissertation and other personal information in order to function. It’s important to choose a tool that prioritizes data privacy and takes steps to protect your information from unauthorized access or misuse.

  • Bias and discrimination: AI algorithms can sometimes perpetuate bias and discrimination, particularly if the tool was not developed with diversity and inclusivity in mind. Be sure to choose a tool that has been tested for bias and takes steps to mitigate any potential biases.

  • Accuracy and transparency: It’s important to choose an AI proofreading tool that is accurate and transparent about how it works. Look for tools that provide clear explanations of their algorithms and how they arrive at suggested corrections.

  • Impact on writing skills: Relying too heavily on AI proofreading tools can have a negative impact on your writing skills over time. Make sure to use these tools as a supplement to human editing, rather than a replacement for it.

  • Legal compliance: Depending on the nature of your dissertation, there may be legal or ethical considerations to keep in mind when using an AI proofreading tool. Make sure to follow any relevant guidelines or regulations when choosing and using the tool.

With this question, another important question comes which is what are the productive AI proofreading tools already in use which are comparable to human proofreaders? So, the answer is given below.

Yes, there are several AI proofreading tools that are currently in use and have been shown to be comparable with human proofreaders in certain contexts. These tools use advanced natural language processing (NLP) algorithms to analyse text and identify errors in grammar, punctuation, spelling and style.

One example of a popular AI proofreading tool is Grammarly, which uses machine learning algorithms to analyze text and provide suggestions for corrections. Grammarly has been shown to be comparable with human proofreaders in terms of detecting grammatical errors, but it may not be as effective in identifying stylistic errors or providing feedback on the overall coherence and clarity of a text.

Another example of an AI proofreading tool is ProWritingAid, which uses NLP algorithms to analyze text and provide suggestions for improving readability, style and tone. ProWritingAid has been shown to be effective in identifying complex sentence structures, vague language, and overused words, but it may not be as effective in detecting grammatical errors as Grammarly.

While these AI proofreading tools can be very helpful in identifying errors and improving the overall quality of a text, it’s important to note that they are not perfect and may not catch every mistake or provide feedback that is appropriate for every context. In some cases, human proofreaders may still be necessary to ensure the highest level of accuracy and clarity in the text. 

One of the most important questions I often get asked is that has the universities imposed any restrictions on the use of AI proofreading tools. Actually, the answer varies according to the institution.

It is possible that some universities may have imposed restrictions on the use of AI proofreading tools, as academic institutions often have their own policies and guidelines regarding plagiarism and academic integrity.

However, the specific policies and restrictions on the use of AI proofreading tools may vary from university to university, and may also depend on the specific tool or software being used. Some universities may allow the use of such tools as long as students acknowledge their use and ensure that the final work represents their own original ideas and writing. Other universities may prohibit the use of such tools altogether, viewing them as a potential threat to academic integrity.

It is always best to check with your university’s policies or consult with your professor or academic advisor to determine if there are any specific guidelines or restrictions on the use of AI proofreading tools in your academic work.

One final question that I think everyone can have is, “do I really have to use AI-proofreading tools or can I take the help of a proofreading expert?

To know this, we have to know the pros and cons of a proofreading expert. So, let’s know also.

While AI proofreading tools can be very helpful, there are still several advantages to having a proofreading expert involved in the dissertation editing process. Some of the primary advantages are as follows:

  • Personalized attention: First of all, let us understand what personalized attention is for editing a dissertation. It is mainly maintaining the tone and style of a dissertation. A proofreading expert can provide personalized attention to your dissertation, taking into account your unique writing style, tone, and goals for the project. They can also address any specific concerns or questions you have about the content or structure of your dissertation.

  • In-depth knowledge: A proofreading expert has in-depth knowledge of grammar, spelling, punctuation, and other aspects of writing that can be difficult to master. They can identify and correct errors that an AI proofreading tool may miss or misinterpret.

  • Critical feedback: Critical feedback is given to identify areas where the writing could be improved or the argument could be strengthened and a proofreading expert can easily do that. This feedback can be especially valuable for students who are new to the dissertation writing process.

  • Familiarity with academic standards: Do you know that sometimes even the writers don’t know all the academic standards to be maintained in a dissertation? Hence, a proofreader can help you with this. They can help to ensure that your dissertation meets these standards, including formatting, citation styles, and other requirements.

  • Communication and collaboration: The importance of communication and collaboration is that it helps you to improve your writing and build your skills as a writer. So, the proofreading expert can also help you with this.

While there are many benefits to working with a proofreading expert in dissertation editing, there are also some potential drawbacks to consider. Here are some of the main cons of working with a proofreading expert:

  • Cost: Hiring a proofreading expert can be expensive, especially for students who are already on a tight budget. Some experts charge by the hour, while others may charge a flat fee per page or per project. This cost can add up quickly, especially for longer dissertations.

  • Availability: Proofreading experts may not always be available when you need them, especially during peak times such as midterms or finals. You may need to book their services well in advance to ensure that they have time to work on your dissertation.

  • Communication: Communication can be a challenge when working with a proofreading expert, especially if they are not available to meet in person. Email and phone communication can be effective, but it may be difficult to convey tone and nuance through written or verbal communication alone.

  • Personal preferences: A proofreading expert may make suggestions or changes that do not align with your personal preferences or writing style. This can lead to conflicts or disagreements about how the dissertation should be edited.

  • Dependence: Depending too heavily on a proofreading expert can lead to a lack of confidence in your own writing abilities. It is important to learn from the feedback and suggestions provided by the proofreading expert, but also to develop your own skills as a writer over time.

Now, it’s your decision whether to choose an AI-proofreading tool or a proofreading expert. 

If you have any questions about what are proofreading challenges you'll face on your PhD Project and what are the best Proofreading & Editing tools, then you can comment below so that we can answer those questions.

Also if you want, we can also discuss one of the most popular questions which are “Are Human Proofreaders and editors at risk from AI Tools”?

You can also visit our website to know more about us.

Thank you for reading this article.

Category : General
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